Context and Challenge
Following its acquisition by a larger banking group, SecureBank faced the complex challenge of effectively communicating new risk management policies and frameworks to a diverse group of stakeholders — including employees, clients, regulators, and business partners.
In managing communication during sensitive periods, SecureBank also recognized that some organisations avoid using the term “crisis”, preferring instead “major incidents”, since declaring a crisis can suggest that control has been lost. SecureBank adopted this approach to ensure that its communications conveyed confidence, composure, and control.
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1. Initiating the Crisis Plan
SecureBank initiated its major incident (crisis) communication plan effectively because Business Impact Analyses (BIA) and risk assessments had already been completed for its core business operations through a risk management software system.
As a result, appropriate controls and contingency plans were developed and rigorously tested through risk scenario exercises involving relevant stakeholders. This proactive preparation enabled SecureBank to communicate clearly and confidently during periods of heightened uncertainty.
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2. Identification and Classification of Stakeholders
The bank began by identifying and classifying all internal and external stakeholders, creating detailed profiles to understand their specific needs, expectations, and preferred communication channels.
This process was informed by the organisation’s risk maturity plan, which had highlighted the importance of stakeholder mapping for proactive risk communication. SecureBank developed comprehensive stakeholder maps to visualise how risk information flowed between the organisation and its stakeholders.
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3. Developing a Clear Vision
SecureBank was able to develop a clear vision for its communication and risk management strategy because a risk maturity assessment had been completed to assess the organisation’s capability.
From this foundation, a clear risk strategy was established — designed to manage the effects of uncertainty on SecureBank’s strategic objectives. This clarity of direction ensured alignment across the business and consistency in communication efforts.
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4. Implementation of Tailored Communication Techniques
SecureBank adopted a multi-channel communication approach to ensure accessibility, engagement, and transparency for all stakeholders.
This included a blend of meetings, workshops, online platforms, traditional media, and interactive feedback mechanisms. Training and awareness programmes were implemented proactively, as identified by the risk maturity plan, to ensure effective and consistent risk communication across all departments.
The stakeholder mapping process also guided the development of two-way communication channels, allowing SecureBank to both share and receive critical risk information efficiently.
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5. Ongoing Dialogue, Feedback, and Learning
SecureBank established continuous feedback channels, including satisfaction surveys, discussion groups, and online feedback portals. This open dialogue enabled the organisation to refine its communication strategies and strengthen stakeholder trust.
Importantly, SecureBank was able to capture and analyse risk insights through its robust, integrated risk system, feeding knowledge and learning back into the organisation. This continuous improvement cycle strengthened existing risk controls and informed future strategies.
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Outcome
Through this structured and proactive approach, SecureBank successfully:
• Maintained stakeholder trust during periods of significant organisational change and uncertainty.
• Enhanced its overall risk communication maturity.
• Fostered a culture of transparency, preparedness, and continuous learning across all levels of the organisation.
SecureBank’s commitment to ongoing dialogue, proactive communication, and integrated risk management positioned it as a leader in responsible governance and stakeholder engagement within the financial sector.