In this module, we’ll explore how to develop a comprehensive communication strategy to effectively manage risks within your organisation.
Effective communication doesn’t happen by chance—it requires thoughtful planning and alignment with your organisation’s overall goals.
Step One: Define Your Objectives
The first step in building a communication strategy is to clearly define your objectives. What are you aiming to achieve through your communication efforts?
Your goals should follow the SMART framework:
Specific, Measurable, Achievable, Realistic, and Time-bound.
For example, you might set an objective to increase employee awareness of cybersecurity risks by 20% by year-end.
Let’s break down each element:
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Specific
Your objective should be clear and well-defined. Rather than saying, “We want to improve risk communication,” you might say, “We want all employees to understand the new cybersecurity protocols.”
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Measurable
You need a way to gauge success. Consider using surveys, training completion rates, or the number of risk reports submitted.
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Achievable
Your goals should be attainable, considering available resources and time. Realistic targets help sustain motivation and momentum.
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Realistic
Objectives must align with the broader organisational strategy. Communication should support your overall risk management approach.
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Time-bound
Set a clear deadline. A timeframe creates urgency and helps maintain focus.
Step Two: Understand Your Audience
Once your objectives are clear, consider your audience. Who are you communicating with? What are their concerns, expectations, and preferred methods of receiving information?
Understanding your audience allows you to craft messages that are relevant and resonate.
Step Three: Develop Your Communication Plan
With your audience in mind, you can now shape a detailed communication plan. This plan should include:
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Key Messages
The core points you want people to remember. Keep them clear, consistent, and easy to grasp.
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Communication Channels
Select the most effective channels for your audience—these might include emails, newsletters, meetings, webinars, or social media.
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Dissemination Schedule
Map out when and how often you’ll communicate. Timely and regular updates foster engagement and trust.
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Performance Indicators
Establish how you’ll measure success. Metrics might include open rates, attendance figures, or qualitative feedback.
Remember: a strong communication strategy doesn’t just inform—it empowers. It helps ensure your workforce understands the risks and knows how to respond appropriately.